褚禄山结局

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        White Laptop

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        Rustic Venue Location with Table Settings

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        Simplify how you manage event bookings while boosting sales and enhancing communications among staff and clients.


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        Concert taking place at venue

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        Easily track hundreds of event details in real-time - including schedules and registrations - and keep everyone on the same page.


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        Banquet Setup at Venue

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        Create clean, to-scale designs for your events with our intuitive tools. Also included in our Event Planning and Venue Management suites.


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        • Banquets
        • Boardrooms
        • Classrooms
        • Cocktail Areas
        • Dining Areas
        • Expos & Trade Shows
        • Multi-Use Spaces
        • Outdoor Spaces
        • Social Distancing
        • Theater Spaces
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        Planning Pod Tools List

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        Spreading your event data across countless spreadsheets, stand-alone apps and emails just makes your job harder. We integrate 20+ event-specific tools into one platform so every detail is at your fingertips (and those of your team members) throughout the entire event lifecycle.

        "We chose Planning Pod because it's the only system on the market that can keep track of everything all in one location."
        - Hannah Caraballo, Lake Erie Building Events

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        Managing events and all the details involved can consume untold hours. Our tools are built to simplify common tasks and automate complex processes, freeing up your time and minimizing busywork so you can breathe and focus on higher level tasks.

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        "Planning Pod allows us to save time during the event planning process and be better organized through creating more efficient processes."
        - Donald Dallaire, Handy & Dallaire Events

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        Communications Tool

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        Our tools make it easy to communicate and coordinate with others in real-time. Centralize your event communications with integrated email tools and invite staff, clients and contractors into your account to start collaborating and sharing information.

        "You make my life so much easier. No more tracking thousands of emails with different attachments. I can just log on and everything's there."
        - Lise Sansom, Lythwood Lodge

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        As we move toward a virtual world where remote work becomes the norm, Planning Pod’s online event management software platform gives you and your team the flexibility to access your event data and connect anywhere, anytime so you get more done.

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        "Planning Pod keeps all our event information organized and in one place so our staff, clients and vendors can log in and collaborate, wherever they are."
        - Gretchen Culver, Rocket Science Events

        Vendor List
        Planning Pod Todo

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        Sometimes it only takes one missed deadline, lost file, misplaced email or dropped assignment to create chaos. Our event management software makes your work life drama-free with tools that keep you organized and on track.

        "Planning Pod has drastically improved the efficiency and accuracy of tracking all of our events."
        - Amanda Egloff, Boonshoft Museum

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        Mobile phone displaying Planning Pod contacts list

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        Create professional event layouts in minutes. Impress clients, provide staff with clear direction, bring your vision of events to life and boost the event experience.

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        Floor Plan 褚禄山结局Event Planning Venue Management

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        All users in your account can send and track event-related emails from one central inbox. Integrates with your existing email addresses.

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        褚禄山结局Event Planning Venue Management

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        Build detailed timelines for your events and assign items to contacts, vendors, categories and spaces. Add files and text/email reminders.

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        褚禄山结局Event Planning Venue Management

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        Built for the needs of event pros. Assign due dates, contacts, email/text reminders and attach files. Create smart templates that back out tasks from event dates.

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        褚禄山结局Event Planning Venue Management

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        Shared calendars let you and your team manage holds + event dates/bookings and stay on top of every deadline. Integrates with Google, Outlook, Apple calendars.

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        褚禄山结局Event Planning Venue Management

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        Add unlimited line items and track estimated, negotiated and actual costs as well as vendors, due dates and payments/reminders.

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        褚禄山结局Event Planning

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        Boost your event promotion with our event registration / RSVP and ticketing tools. Build event websites, create custom tickets for paid or free events and collect payments.

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        褚禄山结局Event Planning

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        Track event attendees' contact information, registration / RSVP details, VIP status, meal choices. Create seating charts and use the check-in app to manage guests at the door.

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        Floor Plan 褚禄山结局Event Planning

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        Collect leads via your website with online forms, then track them through your sales funnel. Manage email communications and notes.

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        褚禄山结局Event Planning Venue Management

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        Build detailed proposals with image galleries and turn into contracts by collecting electronic signatures. Send out invoices and collect online payments.

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        褚禄山结局Event Planning Venue Management

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        Quickly create custom BEOs for front-of-house and kitchen staff. Automatically pull in event data like headcounts, menus, timelines, contact/venue info.

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        Venue Management

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        Set up standard food and beverage items and menu templates and then add them to events on-the-fly. Download menu PDFs to send to clients.

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        Venue Management

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        Often many people think event planning and event management are synonymous, but to be honest, event planning software is a subset of event management that focuses on the behind-the-scenes, nuts-and-bolts organizational aspects of events.

        This category of event technology has a project management slant with tools that aim to increase productivity when planning multiple events, which is why you will find that many event planning software platforms include tools for managing:

        • Collaborations, including employees, team members and volunteers
        • Vendors and suppliers
        • Event budgets, including costs and income
        • Run-of-show timelines and schedules
        • Task managers for tracking project flow, deadlines and milestones
        • Shared or team calendars
        • Internal and external communications

        Enterprise-level event software apps may also include event planning tools that assist with exhibitor management, sponsor management and more complex event logistics.

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        Online event registration and ticketing tools may make up the largest portion of the event management software market, possibly due to both the high demand for selling event tickets online and the potentially high profit margins.

        You will commonly find the following features offered by various registration and ticketing platforms:

        • Event websites or web pages for promoting your event + online ticketing
        • Customizable online registration forms for setting up tickets and collecting registrations, attendee details and payments
        • Credit card payment processing, which can include credit card processing fees plus per-ticket service charges from the software provider
        • Email communications for sending out registration confirmations, notifications and announcements
        • Analytics and reporting for tracking online registrations revenues and attendance

        Note that it is common to see event planning software suites and event apps include registration and ticketing tools in their offerings.

        When reviewing event registration tools, pay close attention to the following:

        • How the platform will enhance your attendees' event experience from the first touchpoint onward
        • Pricing structure, including fees and service charges
        • Ticketing setup options, including nested tickets, add-ons, discount codes, timed pricing, questionnaires, donations and legal terms
        • Event marketing options, including websites and social media integrations that can help you attract and sell tickets to more attendees

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        Online event design tools have become more and more popular over the last decade, and they have also become more sophisticated and feature-packed so that they more resemble graphic design software applications in both their user interface and the professional designs you can create with them. However, because many event layout solutions integrate with their own attendee management and check-in tools, they fall squarely under the event management software category.

        Common features for event floor plan apps include element libraries (tables, chairs, furniture, etc.); customized room boundaries; reusable layout templates; automatic alignment of items; auto-generated layouts; and 2D and 3D representation.

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        Event organizers usually take one of two approaches in the marketing software tools they choose for their events:

        1. They use general marketing applications for managing email marketing (MailChimp, Constant Contact, etc.), social media posts and profiles (Hootsuite, AgoraPulse, etc.), websites and blogging (WordPress, SquareSpace, etc.), marketing analytics (Google Analytics) or all-in-one marketing platforms (Hubspot, Marketo, etc.).
        2. They use marketing tools included in their event management software application of choice.

        Regardless of the path you decide to take, if your event management tasks include promoting and marketing your event, you should include this category of tools as part of your product evaluation as well as any necessary integrations with your existing event registration and ticketing tools.

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        Managing attendee registrations, contact information and outreach is a fairly common event management requirement, so it’s vital for most event and meeting planners to have a reliable event CRM solution for tracking this data.

        In the past, a simple guest list tool would suffice in managing this data. But in this era of enhanced attendee engagement and analytics, you would be well served to identify an app that supplies more functionality, including:

        • Registration order and questionnaire response tracking
        • Assigned seating chart creation
        • Advanced attendee detail tracking like VIP status, meal choices, track or session selections and group assignments
        • Name badge creation
        • Attendee check-in app with QR code scanner
        • Event mobile app integration (more on this in a moment)

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        Another way to engage attendees prior to and on event day is to deploy an event mobile app. Typically these are used for larger conferences, conventions and trade shows, but really you can use them for any event where you feel your audience would benefit from tools that simplify how they stay informed and connected at your event.

        Event apps allow organizers to automate and consolidate many functions and resources into a single app on a smartphone or tablet, and so the most common uses of event apps include:

        • Online event program and directory
        • Interactive digital map of event space
        • Personalized schedule for each attendee
        • Built-in attendee networking and communication tools
        • Social media integrations
        • Registration and ticketing integrations
        • Polling and surveys
        • Sponsor and exhibitor promotion

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        If you run an events-based business like an event venue or event planning firm, then you may want to consider event management platforms that include business and financial tools for managing clients and billing.

        Often tools built specifically for the events industry will have particular features or functions that fit your needs better than generic business or financial tools, but this is something you will need to consider when making your assessment. And there may be certain business management tools (like for accounting, customer relationship management, word processing/spreadsheets, etc.) that don’t fall under the aegis of event management.

        With that said, these are the most popular tools and features that are sought after by business-minded event professionals:

        • Lead management - contact manager, lead webforms, pipeline/funnel tracking, fast lead retrieval
        • Email communications - account inbox, integration with existing email addresses, drip campaigns, email marketing tools
        • Proposals - line items, categories, image gallery, electronic signature capture
        • Contracts - standard legal language templates, electronic signature capture
        • Invoices - line items, categories, installment billing, deposit tracking
        • Payment processing - credit card transactions, ACH transactions
        • Financial reporting - revenues, open invoices, past due payments, financial analytics

        One thing to attend to is that if you use accounting software like Quickbooks, the business tools in your event management platform should integrate with your bookkeeping tool of choice. Otherwise you will be wasting lots of time double entering data into two software apps.

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        Any venue that rents out its space or engages in group sales or catering sales (which includes restaurants and hotels as well banquet halls and event facilities) is also in the events business, and as such needs event tech tools and venue software apps to help them run the events side of their business.

        These venues will probably require some or all of the business tools mentioned above (especially the lead management and invoicing tools) as well as the following additional features:

        • Booking management - team calendars, integrations with other e-calendars, space/time holds, double-booking prevention
        • Event room/space tracking - reservation tracker, floor plan setup templates, room limitations/amenities
        • Food-and-beverage management - food/beverage items (ingredients, recipes, portion sizes, etc.), menu building, quantities/headcounts, billing
        • Kitchen management - banquet event orders, kitchen orders, ingredient and shopping lists
        • Resource management - inventory tracking (rentals, glassware/plateware, linens, audio visual, etc.)

        Note that there is a difference between event venue software (which focuses on the ability to manage the events business and customers for a venue) and platforms for facility management (which focus on room and equipment reservations, maintenance, security, lease administration, etc. for an entire building or facility).

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        Possibly the newest form of event technology on this list, virtual event management software has grown in popularity in the 2000s as organizers and attendees alike have found value in exposing their live events to an Internet audience. Since the arrival of the coronavirus epidemic, this technology has experienced massive growth because it has enabled the events industry to take events online during periods of stay-at-home and social distancing during the COVID-19 threat.

        How do virtual event tools fit into the world of event management apps? Mainly by enabling event professionals to self-broadcast events from a single location from multiple remote locations. In the past, these tools were used mainly for webinars and training purposes, but now you can find entire conferences and trade shows being broadcast virtually as well as smaller meetings and even social events.

        While some virtual event management solutions offer online registration / ticketing and event marketing tools (like event websites, email communications and event apps), most of them include these features:

        • Live video/audio broadcasting in high definition
        • Streaming of presentations and pre-recorded video content
        • Attendee engagement tools (live chat, Q&A, live polling)
        • Virtual networking rooms and apps
        • Asset libraries for attendees (videos, white papers, etc.)
        • Integration with social media live streaming platforms

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        As you can see, event management software can i a wide variety of tools, features and functions, so it’s best to start your search knowing exactly what you need to accomplish and what jobs you want the software to do. Once you have that list, finding the right fit is just a matter of trying out the solutions that align with your needs.